For our client, Embassy of Sweden in Belgrade, we are looking for a motivated candidate to fill the position

Assistant (Embassy of Sweden)

Main duties:

  • Responsible for the reception, including the telephone exchange
  • Responsible for the consular fee fund
  • Responsible for the internal list of current subscriptions (newspapers, magazines, etc)
  • Prepares correspondence concerning the Embassy's opening hours, etc. (for the board and answering machine)
  • Prepares documents
  • Assists with notes to the ministries and letters to the authorities in legal and consular matters such as child support, research, death and driving licenses
  • Coordinates drivers' roster
  • Prepares documents for refunds of VAT and is responsible for archiving them
  • Make hotel reservations for the Embassy's visitors
  • Assist the Migration Department with information to the public
  • Have secondary responsibility for notifications etc. to the Ministry of Foreign Affairs regarding outsent staff
  • Have secondary responsibility for matters relating to overflights
  • Have secondary responsibility for the hotel list
  • Have shared secondary responsibility as Ambassador's assistant
  • In other work pursuant Embassy management requirements


  • Preferable academic degree
  • Good knowledge of Serbian and English language is required
  • Good knowledge of Swedish language is preferred
  • Ability to work under stressful conditions and have good level of service and customer care
  • Ability to work independently and to prioritize among cases running simultaneously
  • A few years working experience preferably as switchboard operator and/or receptionist

Please, send your CV at

Deadline: 22nd of June 2012